Archives for category: Minimal ZTD

Hey guys!

In this post I’ll point out the main things about the “review” habit and what will be my focus on applying it to my life.

But first, I’ll talk about how the habit #6: Organize, is working for me.

Organize is about keeping stuff in its place. What’s the place of the stuff? Well… wherever you decide. Don’t think much about it, just put it in that place consistently.

I’d say for me it was pretty easy to keep everything organized. What I focused on is, putting things back wherever their place was, after using them and/or changing activity. This is all that thing about paying attention to the transitions. In the end it is very simple:

  1. Set up a new activity.
  2. For this activity, I need a certain material, e.g. a book.
  3. Take the material to the working place and complete the activity, or work on in until I stop.
  4. Before beginning the next activity, put the material back to where it was, e.g. the shelf.
  5. Besides the material that I used, is there something else in the working place that is misplaced? If yes, put it where it belongs (and decide “where it belongs” on the fly if needed). For example, I keep putting my notebooks inside my handbag all the time, whereas before they would just randomly lie on top of the desk at all times.

This was a really little change which however helped me to keep things cleaner.

Another thing that I paid attention to is: keep flat surfaces clean. Now my desk is completely empty of papers just lying around -much more comfortable.

Ok. Now, let’s move on.


Reviewing is about keeping you on track. It’s easy to get out of the way and mess up, a weekly review helps to go back to where you want, to do the things that you want.

Modus operandi:

Do a Simplified Weekly Review.

  1. Review the single long-term goal, and the weekly short-term goal. The short-term goal should synergize with the long-term goal, so that you make sure you’re advancing toward the latter. Is the short-term goal finished? Yes: choose the next short-term goal that pulls you closer to the long-term goal. No: What minitasks you should do to complete it? The book encourages you to choose one and only one long-term goal for the year, since focus is the most important component in achieving a goal. I believe that this one action is important.
  2. Review your notes. Do a quick scan over your todo list, completing unfinished tasks that can be done fast.
  3. Review your calendar. Things need to be moved forward? New tasks triggered? What are the upcoming tasks next week?
  4. Review your lists. Update to-do list, cross off completed items. Scan your other lists (someday/maybe, errands…).
  5. Set short-term goal and plan Big Rocks. This is actually included already in the Minimal ZTD. I am setting Big Rocks for each week and taking my MITs for the day from there. However I didn’t set any “yearly goal” yet, within the frame of the Minimal ZTD. Yay! I am thrilled!

I had set up my Big Rock review on Saturday (that is, today), so I’ll just substitute that for this habit.

How do you approach the issue of “keeping yourself on track”?


During the next 7 days I’ll apply the minimal ZTD. This is a minimalistic version of the ZTD habits, with only the essential for the system to work. Read the original blogpost by Leo Babauta to know what it is.

To accomplish this I have to do the following:

  • I have to fast process my lists into a master to-do list. My lists right now have like hundreds of items, so for the sake of easiness, I will file them and ignore them for the time being, which means that I’ll start with a pure clean empty master to-do list of love and joy.
  • I’ll have to keep my inboxes clean, emptying them at least once a day. If not, I get eaten by angry purple weasels from Thailand.
  • To empty my inboxes, I have to process them. And DELETE is the default option. I must put myself into this, since it is so difficult to delete my own ideas. But I don’t do anything with them in the end, so what would be the difference, right?
  • I have to plan my BIG ROCKS (once a week) and MITs (once a day, either in the beginning of the day, or in the end, for the next day).
  • I have to do the MITs, of course. This is actually the most important thing, far above the rest. The whole purpose of a productivity system is doing what you choose to do.

Hopefully this is simple enough that I will follow it. I believe that procrastination is my greatest final foe now.

-Ties a headband to his forehead, fits in his boxing gloves- See you in one week.